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E-learning Automation with Learning Management System

Did you know that companies devote only 1% of their whole workweek time to training and enhancing their employees’ skills? However, the modern market requires flexibility and the ability to be one step ahead of rivals, frequently entailing rapid knowledge improvement. Thus, organizations should find a way to incorporate e-learning automation and optimization of training processes to get better results in less time. And that’s when e-learning comes into play.

It’s no surprise that the e-learning industry has seen rapid growth in recent years. It has blown up by over 900% since 2000, and around 83% of employees have been engaged in some form of online education.

But along with the increase of e-learning popularity and all the perks it brings to businesses, there are still barriers to effective knowledge acquisition.

Learning management systems (LMSs) allow companies to fine-tune the online learning experience for both learners and teachers, thus eliminating many downsides of out-of-class education.

Getting into the Basics of LMS

A learning management system is software that organizations use to develop and implement an educational program, create a user-friendly and learning-enhancing environment for employees, and track the training content and progress. In other words, it is an app that makes it possible to deliver an online training program more effectively.

These apps usually have two parts:

  • The user interface for students;
  • The admin interface for training managers.

There are desktop, web-based, and mobile LMSs. However, nearly 87% of active LMS users rely on web-based software. Mobile-adapted options are gaining widespread acceptance, largely because students are able to complete their training programs 45% faster using mobile devices rather than a desktop computer.

Learning Management System Use Cases

There are many ways one can use a web-based learning management system. For example, experts can use the app to share their knowledge and experience with students who want to gain or brush up on a particular skill.

LMS education software also enhances the training process within companies:

  • Of all sizes: from multiple-employee startups to international enterprises;
  • Across industries: marketing agencies, healthcare organizations, IT companies, consulting firms, government institutions, and non-profit organizations;

More and more companies have switched from class training to E-learning solutions to cover skills’ gaps, increase learner engagement, improve information retention, and boost training ROIs. Here is how your business can use an LMS to facilitate the knowledge acquisition process.

  • Employee training: maintain training programs’ consistency, even if the company’s offices are geographically dispersed to ensure professional development and skills’ upgrade of every employee;
  • Onboarding training: welcome new hires with an online onboarding course that will help them remember important company milestones as well as their roles and responsibilities;
  • Compliance training: keep all employees well-versed in rules, policies, and regulations, which are critical in highly-regulated industries like healthcare;
  • Customer training: show your customers how to make the most out of your product by encouraging them to take an educational program through a user-friendly app;
  • Channel training: educate partners or other third-party brand representatives on the value of the product or service your company delivers to increase their awareness and boost the company’s profits;
  • Franchise training: deploy company policy courses or deliver the product knowledge to franchisees, so they can consistently uphold your organization’s image;
  • Training outsourcing: provide other companies with training courses or programs to help them take the skills of their employees to a new level.

How Learning Business Software Tackles Common Problems

Corporate LMS tools help companies and their employees fix numerous learning-associated problems that occur with in-class training.

For instance, a company can promote continuous learning and constant skills development with a far less costly investment. Of course, creating educational materials might initially eat up some of the organizations’ resources. But once the programs are created they can be used by any number of learners for years. Your trainers will have all the materials at hand.

Since employees might be busy performing their routine work, they might not have enough time to brush up on new skills. LCM platforms enable self-paced learning, meaning the employee could watch the lesson at any time. Moreover, it allows students to go over any explanations from the lecturer as many times as needed. The student can stop the video, make notes, and watch it once again until it sticks.

Pros and Cons of Learning Management Systems

If you still haven’t determined whether your company needs to implement this software, let’s get deeper into all the pros and cons of using a learning management system.

Benefits of Using All in One LMS

LMS software significantly simplifies the online educational process both for students and educators.

There is nothing easier for a learner than opening an app, selecting the course, and picking the desired lesson. The educational content is gathered in one hub, and there is no need to navigate between various Internet pages and files to study the topic. On top of this, students can learn when they have extra time between their normal workload.

Common LMS systems reduce the hassle for teachers as well. They can conduct lessons remotely, which makes it possible to ensure equal professional development of all employees even in multinational companies. The software saves on the lecturer’s resources as well. Once they upload the course to a platform, there is no need to work on it again and again. It will be available online for various groups at any time. It also allows for tracking the group’s progress or every employee individually and providing additional guidance if needed. Also, instructors can create various tracks of training courses, thus creating an individual educational plan for every student.

A major significant advantage of the LMS app is that it helps reduce offsite training costs. The lecturer can conduct training from any spot, while the employees can access the software from anywhere.

Depending on the feature availability, learning management systems contribute to increased learning motivation. Some apps enable gamification of the training process. Students might earn points while competing with other employees. You can always turn some features on or off to customize the learning experience.

Disadvantages of Using LMS Apps

There are insignificant drawbacks to using a learning management system. For example, the app implementation process might be cumbersome and will require many resources, especially if you are opting for custom-made software. You might need to outsource the app development, which will require some time and company funds.

Creating an online educational course from scratch can be challenging as well. You may need to hire LMS experts to facilitate the process.

According to statistics, 58% of employees enjoy the self-paced learning that LMS software provides. However, there are 42% who might require additional guidance and structure. On top of that, non-tech-savvy workers can find it challenging to navigate through the application’s interface, and they might favor old-school in-class training.

Learning Management System Statistics top 20 eLearning statistics

Source: https://elearningindustry.com/top-learning-management-system-lms-statistics-for-2020-infographic

Some traditional LMS platforms might not fully cover your corporate needs. Your teachers may require extra features to enhance the educational experience and boost tracking. This issue can be solved by hiring a skilled Ergonized development team to take care of your project. Our developers will plan the project based on your requirements and deliver the software to enhance the knowledge acquisition process.

PROS

CONS

  • Simple for learners and educators
  • Eliminates offsite training costs
  • Supports international training
  • Consolidates information in one hub
  • Allows better performance tracking
  • Enhances motivation
  • Cuts training costs
  • Enables customization
  • It may require a lot of resources at the initial stage
  • Is not suitable for everyone
  • Might lack certain features

What Are Examples of LMS: App Reviews

The LMS market is evolving, and it means that more and more opportunities are coming your way. But how do you narrow your choice to only one app if there are thousands of options? We’ve gathered some LMS examples to make things clearer for you.

TalentLMS

TalentLMS is a flexible learning management system that is trusted by more than 70K teams all over the globe. Its main objective is to help companies grow by helping organize effective training courses with minimal effort.

It makes LMS content creation a breeze due to custom blocks. You can upload doc files, audio, video, presentations, and other materials by just dropping them in the right section.

TalentLMS allows you to configure the platform to match your branding and location. Making it suitable for international teams and companies with well-established branding.

The platform supports online and in-person sessions to maximize learning. There is an option of self-registration and automatic reminders. Group courses are organized in categories for faster accessibility.

The application easily integrates with other platforms like Salesforce, Zoom, GoToMeeting, and others to make the learning process align with work goals.

In terms of pricing, there are different plans. If you have a small team, you can start with a free plan. Other options start with $59 per month (with a one-year subscription).

TalentLMS pricing

Adobe Captivate Prime

Adobe Captivate Prime allows your organization to enable a new tech-driven learning experience to boost employee professional development and improve their skills.

This software delivers complete control over the training process and personalizes the learning experience for your employees, partners, and customers through AI-based recommendations. Enable your teachers to get powerful insights into the performance of the individual employees, teams, and the whole company through comprehensive tracking systems and reporting dashboards.

Auto-assign learning programs to students based on their success rate and previous learning activity, no need to work through every employee individually.

Implement gamification and enhance motivation among peers. Recognize achievements with badges or certificates when the employee gets to a particular milestone or finishes the program.

This app might require specific tech skills to upload the course. However, your team won’t have to worry about mobile compatibility as the program can be accessed by smartphone.

The pricing policy is reasonable - $4 per month per one registered learner. But the company also offers volume discounts if you are planning to educate numerous employees.

Docebo

Docebo is an LMS platform that allows instructors to create and manage content, conduct effective training, and measure the impact of educational programs on the business.

It supports customer, partner, employee, employee onboarding, compliance, and other training programs to ensure every business can address their educational needs.

The platform can turn knowledge into engaging content in minutes thanks to AI technology that converts any content type into an easily digestible format. It supports multi-language content publication with the option of AI translation to ensure you do not have to upload the same content in different languages several times.

With Docebo, you get access to advanced analytics, so you can measure the performance of individual employees, departments, and offices. You can even track the program’s impact on business operations.

Mindflash

Mindflash is a cloud-based LMS solution that helps you train your team online and save on offsite training expenses.

It is suitable for onboarding, employee training, compliance training, and virtual classrooms. It allows you to create a dynamic and customized training program based on new materials or through importing an existing course. It’s easy to add educational materials, and they are perfectly converted upon upload.

The platform allows teachers to monitor the performance of students by creating quizzes and different-format assessments. There is an extensive database of templates, thus saving on preparation time for teachers. In addition to these features, there is a user-friendly dashboard that generates reports based on various parameters.

Moodle LMS

Moodle LMS is a free course management system software that allows educators all over the globe and in any industry to create flexible, safe, engaging, and accessible learning programs for their students. Thus, it can be a great LMS software for small businesses.

This software’s flexibility allows you to create a course that meets a wide range of company objectives. There are plenty of useful in-built features as well as compatibility for plugins or integrations.

This ready-made platform lets you upload educational materials fast and share them with learners through a safe and well-protected environment.

Healthcare Learning Management System

Healthcare LMS platforms enable medical practices to manage online training courses without taking employees away from their primary responsibilities, patient care, for an extended period of time.

This software allows medical institutions to foster continued education by implementing e-learning for healthcare workers and carrying accreditation to all medical staff in a cost-effective and time-efficient way. Moreover, health LMS helps healthcare professionals stay abreast of changing regulations and guidelines as well as evolving medical technology.

Medical LMS apps are quite similar to traditional platforms. They enable medical educators to organize and carry out training through a user-friendly and responsive platform, manage students’ performance, schedule course enrollment, performance, and completion status.

That is why many healthcare institutions rely on common LMS platforms. However, certain special features enable compliance in conjunction with the needs of medical organizations’ education needs. Let’s dive into the healthcare learning management system compared with other LMS solutions and outline its unique features.

What to Look for in a Medical Learning Management System

First and foremost, LMS platforms for the healthcare industry should be compliant with HIPAA (Health Insurance Portability and Accountability Act), ensuring the protection of data about users, clients, administrators, or other people engaged in healthcare activities.

Secondly, the app should be relevant to FDA 21 CFR Part 11 Compliance. This rule establishes certain protocols for the secure processing of digital records and signatures for organizations in the pharmaceutical and food industries.

On top of that, the software’s compliance and certification management feature will spare administrators the trouble of manually checking the learning and compliance requirements of physicians and other healthcare staff members. With this feature, administrators can easily set up and manage certification programs.

If you are picking a UI health learning management system, you should also keep in mind the compatibility with the electronic medical records (EMR) software your organization uses. This will ensure you have a centralized and well-integrated system that facilitates the learning experience.

Other capabilities you should keep in mind:

  • Mobile compatibility - access to all the educational materials on the smartphone;
  • Social learning - options for getting in touch with peers in live chat, comments, ratings, and lesson discussions;
  • Videoconferencing - the ability for users to communicate through video calls and webinars;
    Scalability - the capacity to add as many users as needed and upload more content as your practice grows;
  • Tracking & reporting - availability of a dashboard with reports;
  • Support - easily accessible support options (time the support team is available, channels of communication, expertise).

How Will a UI Health LMS Benefit Your Medical Institution?

Enhancement of the patient care quality and development of the medical staff’s skills is no mere preference. Rather, it’s imperative for any organization that wants to keep up with modern trends and keep a competitive advantage.

One of the greatest benefits of healthcare training using LMS is that it allows medical personnel to grow their expertise and develop the skills necessary for world-class healthcare.

Due to the evolution of healthcare technology and industry best practices, there is a need to quickly adapt existing courses or roll out superior ones. A corporate LMS system enables more rapid course content updates, and you can automatically assign users to the fresher content.

If your organization wants to optimize cost expenditure, implementing an LMS platform can be a smart move. It helps reduce the cost of hiring multiple trainers, equipping the classroom, or covering transportation needs.

It’s getting much easier for educators to monitor the performance and progress of their students. Most LMS apps provide reports based on multiple parameters, so the instructor can determine the effectiveness of the program.

LMS vs LCMS: Comparative Analysis

When on a quest for the most appropriate learning platform for your company, you might come across another option - a learning content management system (LCMS). Since a lot of credit has been given to LMS platforms in this article, let’s dig into LCMS and find out the difference between these two online learning technologies.

What Is LCMS?

A learning content management system is an integrated multi-user administrative platform that supports administrators through the entire learning lifecycle, which includes authoring, publishing, delivery, and analysis. In other words, it allows for creating, storing, organizing, and tracking e-learning content through a centralized hub.

Key LCMS Features & Capabilities

The instruments of LCMS allow content developers to rapidly and effortlessly create new courseware, however, it has limited administrative functionality. Let’s take a closer look at the capabilities of this platform.

  • Centralized Content Management

LCMS enables you to create a centralized content repository in a single-source hub, allowing more advanced content management. You do not need to switch between several apps (compared to using LMS where you need to use authoring software to manage and edit content in most cases). By using one platform, you will be able to edit or find specific information easier and faster. You can also create libraries for quick accessibility.

  • Content Repurposing

Since you store bite-sized pieces of content in a centralized library, you can easily combine chunks of content (called learning assets) to build lessons or even courses without the need to copy and paste the elements. In case the content in the learning asset changes (for example, you include more precise instructions or the regulations have changed), you can apply changes to the asset once, and it automatically gets synced everywhere it has been used. Thus, you spare yourself from manually editing content.

  • Content Personalization

Deliver unique learning experiences by adapting content for specific audiences using filters. You can sort content by role, location, and skills. Thus, you can offer a more condensed course for experienced staff members and assign a complete training program for less-skilled employees.

  • Analytics

LMS platforms help track the learners’ performance and completion rates, but LCMS apps go far beyond that. The analytical dashboard shows how employees interact with content. Thus, you will have real-time information that would enable you to estimate whether the course is effective and what lessons should be refined.

Difference Between Learning Management System and Content Management System

There is some crossover between LCMS and LMS (as the similar abbreviations suggest). They both assist in hosting and delivering e-learning, but some differences set them apart. So, here is a detailed LCMS and LMS features comparison that would help you define what is the best option for your company.

  • Authoring

LMS platforms are primarily used to store and deliver training content, not create it. So, you might need to use a third-party authoring tool to develop educational materials and connect them with your LMS. Some of the next-gen LMS options are integrated with authoring software, and you can create educational materials there, but this is not a primary feature of this platform type.

In contrast to LMS, LCMS’s primary goal is to provide educators with an instrument for creating content and learning activities. It enables you to create text, video, audio, images, quizzes, and other forms of content to facilitate learning in your organization.

  • Managerial Objects and Tools

There is a difference in core management functions the two LMS and LCMS tools provide. LMS platforms guarantee better management of learners. They provide more analytical data about the users and their progress, keep learner profile data, and allow scheduling for more convenient app use.

LCMS apps are focused on creating and managing content, and they have more capabilities for that. For example, they enable organizing and managing reusable content to design new educational programs based on the existing courses. You will also find workflow tools to manage the process of content development.

  • Compatibility with ERP

LMS can be integrated with ERP (enterprise resource planning) software. It means that the data about the acquired skills of every employee will appear in a central database, which is especially beneficial for enterprises. LCMS platforms, unfortunately, lack this feature.

  • Types of Learning

Even though LMS tools are primarily used to enable e-learning, they can also be applied to manage offline in-class training. Thus, they support hybrid learning, and the trainers can hold webinars as well as classroom events using this software.

Offline training doesn’t fall within the course management system scope of LCMS, so it can be used for online learning only.

LMS

LCMS

  • Content development is available only in some LMS platforms with authoring tool integrations
  • Manage learners
  • Hybrid learning (online and offline)
  • Reporting of training results
  • Compatible with ERP
  • Students’ profile data storage
  • Event scheduling
  • Tools for managing content development
  • Manage content
  • Online learning only
  • Reporting of content interactions
  • Not compatible with ERP
  • Doesn’t keep learner’s profile data
  • Event scheduling is not available

Custom LMS Software

Custom LMS has been specially developed to target specific educational needs. This solution enables companies to meet the criteria of course developers, administrators, and learners.

Benefits of a Custom LMS

If your company fails to find a perfect LMS for a smooth and safe learning environment, then custom app development is a smart move.

A custom-tailored LMS software will ensure you get a solution that thoroughly covers the company’s training needs. It will have the features you lack in ready-made apps that are critical for better organization of the training process. Thus, you will get a user-friendly and intuitive software solution packed with features that would enhance the learning experience.

Also, you will be able to obtain a robust application that strictly complies with security measures, regulations, and company policies.

If educators and staff members complain that they suffer from the lack of integration with other critical apps (like CMS, HRIS, CRM, and others), you can easily fix this issue with a custom solution.

Your company will have full control over updates after the LMS software release. Thus, you will be able to fix bugs and add new features instantly.

Finally, the custom LMS solution can be your competitive advantage in the job market. It will also boost team spirit and employee loyalty.

Disadvantages of a Custom LMS

You should understand that the development of the custom LMS software can’t be carried out in a day. It might take several months or even a year to get a flawless e-learning management solution. What’s more, the implementation of the custom IT project requires financial resources for outsourcing the app development.

It is very unlikely that the software will fly from the first release, so there will be a need for updates and bug fixes.

But this would not be a serious problem if you are backed by the Ergonized developer team. We will reduce costs, save your time, and deliver an out-of-the-box LMS solution tailored to your company’s needs. We will control the project from the planning stage to the point when you are completely satisfied with the result.

When Should You Consider Custom LMS?

In case you are looking for more robust and custom-tailored LMS financial services that strictly adhere to compliance and security requirements, such software developed for your organization can be a smart investment.

Perhaps, your trainers or employees are looking for specific capabilities of the LMS app, and you believe that these features would make a big difference in the efficacy of the learning experience. If that’s the case then a custom LMS platform can benefit your enterprise.

Final Words

If continued education and skill improvement are a part of your corporate culture, your organization should opt for a robust LMS platform. It’s beneficial both for trainers and learners as it optimizes the knowledge acquisition process in many ways.

Educators get access to instruments that allow for fast and easy content creation. LMS decreases the teacher’s direct involvement through different types of content, yet allows them to maintain an up-to-the-minute presence through live webinars and in-class communication. Furthermore, LMS apps keep employees’ profiles, helping decision-makers set the course for further training tracks.

Students, for their part, get the flexibility they’ve always craved. LMS platforms enable employees to learn in a self-paced manner, from any device anywhere and at any time. They are frequently more motivated by gamification, rewards, and a competitive spirit.

All in all, an LMS platform boosts the efficiency of career development and ensures everyone in the company can unleash their full potential.

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Written by

Dmitriy Sorokin

Dmitriy is developing the company’s financial expertise and helps clients to automate their business process with the help of Financial Services Cloud.

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